ARTICLE I
NAME
Section 1 The club shall be known at PROST Phoenix-Scottsdale
ARTICLE II
OBJECTIVES
Section 1 The objectives of the Club are: To develop friendship and goodwill and promote understanding among men and women executives in the travel and transportation industries.
Section 2 The Club shall in no case:
(a) Be used to further business interest of an individual member
(b) Impose any restrictions arising from different social standards, race religion, and politics
(c) Be used in any way as a commercial enterprise for profit.
Section 3 The Club shall be deemed a non-profit organization according to the laws of the State of Arizona and currently is registered with the Arizona Corporation Commission.
ARTICLE III
EXECUTIVE COMMITTEE
Section 1 The Club shall be governed in accordance with the bylaws by the Executive Committee consisting of no less than six nor more than nine officers and members, who are confirmed annually in September. Board elections will be held every September thereafter with the exception of the Executive Director, Vice-Executive Director and Finance Director who will serve two year terms.
Section 2 The officers shall be: Executive Director, Vice-Executive Director, Event Director, Membership Director, Secretary, Treasurer & Finance Director, and Communications Director
Section 3 The retiring Executive Director shall serve on the Executive Committee for one year following the retiree’s term of office, retaining Executive Committee privileges.
Section 4 In the event of resignation of any board member or officer, or if a vacancy is created by other causes during the term of office, the Executive Committee shall appoint a qualified Club member to serve the unexpired term.
ARTICLE IV
MEMBERSHIP
Section 1 Active Membership shall be extended only by invitation in accordance with the bylaws.
(a) New Members will be considered and voted on as needed within the first twelve months. Every year after new members will be considered quarterly, or as needed, at the Executive Committee’s discretion. New members must be referred by two active members.
(b) New members will provide contact information during the registration process at which point will be kept confidential within PROST Phoenix-Scottsdale.
Section 2 There will be two classes of membership: Active, Lifetime
Section 3 The active membership shall be limited. A candidate shall be occupying an active position or, equivalent in one of the classifications listed below. A member’s residence as well as business responsibilities shall be within the Greater Phoenix area. The member must have a minimum of five year’s service in travel or an allied field.
1. Travel Agents, Incentive/Meeting Planners, Travel Managers not to exceed 40 in number / not to exceed 6 members from one organization
2. Airline & Charter Aviation not to exceed 5 in number / not to exceed 2 members from one organization
3. Associate (Media, Tourist Offices, Representation Firms, etc.) not to exceed 9 in number / not to exceed 2 members from one organization
4. Hotels Supplier not to exceed 20 in number / not to exceed 2 members from one organization
5. Cruise & Tour Wholesaler Supplier not to exceed 6 in number / not to exceed 2 members from one organization
Total Membership not to exceed 80 in number
(a) An increase or change in the number of Active Members may be made upon recommendation of the Executive Committee.
(b) An active member who changes employment has the right to change categories within the organization.
(c) Should a member terminate active employment, the Executive Committee must be advised in writing to the Vice Executive Director. The name will remain on the roster for a period of six months at which time, if not employed, the name will be removed and membership canceled. During this time, dues are to remain current. Failure to do so will result in loss of membership. At the time of re-employment, the name will have priority status on the waitlist of their respective category.
(d) A request for leave of absence, for any reason, with the exception of Termination of employment, must be submitted in writing to the Executive Committee for approval. The name will remain on the roster for a period of ninety days at which time, if the member has not returned to active status, the name will be removed and membership held on a waitlist until such time as that member becomes available. Dues are to remain current in order for member to retain active status; failure to do so means loss of membership.
Section 4 An Active Member who has retired from the hospitality industry and who has been an Active Member for 5-years or more may be granted Lifetime Membership upon approval of the Executive Committee. Lifetime Members are exempt from paying annual dues.
Section 5 Founding Executive Board Members are granted Lifetime Membership. They shall not count as part of the active member classifications noted above and will be exempt from paying annual dues.
ARTICLE V
MEETINGS
Section 1 Club meetings shall be held on the first Friday of each month. This day may change if the date falls on a holiday weekend and the decision to change the date will be made by the Executive Committee. Up to two Guests from related fields may be invited by a current member as long as they are hosted by that member. Non hosted guests cannot be accommodated.
Every Member, defined as Active and Lifetime (exemption for Founding Executive Board Members) shall be required to attend at least 50% of the called meetings in each calendar year. A member missing more than three consecutive meetings shall be notified and subject to membership review by the Executive Committee.
By Virtue of Registration of events, members grant PROST Phoenix-Scottsdale the right to list their organization’s name in promotional and marketing collateral.
Photography may be taken at meetings at which point members grant permission for PROST Phoenix-Scottsdale to use their photo for the purpose of website and social media marketing only, unless permission is not granted directly by member to a member of the Executive Committee in writing.
Section 2 All reservations and payment must be received by noon the Monday prior to the Friday meeting. Cancellations received within seven days prior to the meeting, payment will be the responsibility of the member and monies will not be refunded.
Section 3 The regular September Meeting shall be the Annual Meeting with the introduction of the new Executive Committee unless otherwise decided.
Section 4 The regular December Meeting shall be the Holiday Event and will be open to all members unless otherwise decided.
Section 5 A special meeting of the Club may be called by the Communications Director upon written request of not less than one-third of the Active Membership, or by resolution of a majority of the Executive Committee. Ten days written notice shall be given to members.
Section 6 Executive Committee shall meet at the discretion of the Executive Director, at least once a quarter but no less than twice a year. A special meeting may be called at any time by order of the majority of the Executive Committee. There must be at least four Executive Committee members present to constitute a quorum.
Section 7 Communications Director shall maintain a copy of the minutes of the Executive Committee Meetings.
Section 8 Executive Committee shall have the power to amend the bylaws at any time.
Any Club Member may, at any time, submit in writing to the Executive Committee a proposed amendment to these Bylaws. Immediately upon such approval, the amendment shall become part of the Bylaws.
APPROVED BY: EXECUTIVE COMMITTEE PROST Phoenix-Scottsdale (August 2023)
NAME
Section 1 The club shall be known at PROST Phoenix-Scottsdale
ARTICLE II
OBJECTIVES
Section 1 The objectives of the Club are: To develop friendship and goodwill and promote understanding among men and women executives in the travel and transportation industries.
Section 2 The Club shall in no case:
(a) Be used to further business interest of an individual member
(b) Impose any restrictions arising from different social standards, race religion, and politics
(c) Be used in any way as a commercial enterprise for profit.
Section 3 The Club shall be deemed a non-profit organization according to the laws of the State of Arizona and currently is registered with the Arizona Corporation Commission.
ARTICLE III
EXECUTIVE COMMITTEE
Section 1 The Club shall be governed in accordance with the bylaws by the Executive Committee consisting of no less than six nor more than nine officers and members, who are confirmed annually in September. Board elections will be held every September thereafter with the exception of the Executive Director, Vice-Executive Director and Finance Director who will serve two year terms.
Section 2 The officers shall be: Executive Director, Vice-Executive Director, Event Director, Membership Director, Secretary, Treasurer & Finance Director, and Communications Director
Section 3 The retiring Executive Director shall serve on the Executive Committee for one year following the retiree’s term of office, retaining Executive Committee privileges.
Section 4 In the event of resignation of any board member or officer, or if a vacancy is created by other causes during the term of office, the Executive Committee shall appoint a qualified Club member to serve the unexpired term.
ARTICLE IV
MEMBERSHIP
Section 1 Active Membership shall be extended only by invitation in accordance with the bylaws.
(a) New Members will be considered and voted on as needed within the first twelve months. Every year after new members will be considered quarterly, or as needed, at the Executive Committee’s discretion. New members must be referred by two active members.
(b) New members will provide contact information during the registration process at which point will be kept confidential within PROST Phoenix-Scottsdale.
Section 2 There will be two classes of membership: Active, Lifetime
Section 3 The active membership shall be limited. A candidate shall be occupying an active position or, equivalent in one of the classifications listed below. A member’s residence as well as business responsibilities shall be within the Greater Phoenix area. The member must have a minimum of five year’s service in travel or an allied field.
1. Travel Agents, Incentive/Meeting Planners, Travel Managers not to exceed 40 in number / not to exceed 6 members from one organization
2. Airline & Charter Aviation not to exceed 5 in number / not to exceed 2 members from one organization
3. Associate (Media, Tourist Offices, Representation Firms, etc.) not to exceed 9 in number / not to exceed 2 members from one organization
4. Hotels Supplier not to exceed 20 in number / not to exceed 2 members from one organization
5. Cruise & Tour Wholesaler Supplier not to exceed 6 in number / not to exceed 2 members from one organization
Total Membership not to exceed 80 in number
(a) An increase or change in the number of Active Members may be made upon recommendation of the Executive Committee.
(b) An active member who changes employment has the right to change categories within the organization.
(c) Should a member terminate active employment, the Executive Committee must be advised in writing to the Vice Executive Director. The name will remain on the roster for a period of six months at which time, if not employed, the name will be removed and membership canceled. During this time, dues are to remain current. Failure to do so will result in loss of membership. At the time of re-employment, the name will have priority status on the waitlist of their respective category.
(d) A request for leave of absence, for any reason, with the exception of Termination of employment, must be submitted in writing to the Executive Committee for approval. The name will remain on the roster for a period of ninety days at which time, if the member has not returned to active status, the name will be removed and membership held on a waitlist until such time as that member becomes available. Dues are to remain current in order for member to retain active status; failure to do so means loss of membership.
Section 4 An Active Member who has retired from the hospitality industry and who has been an Active Member for 5-years or more may be granted Lifetime Membership upon approval of the Executive Committee. Lifetime Members are exempt from paying annual dues.
Section 5 Founding Executive Board Members are granted Lifetime Membership. They shall not count as part of the active member classifications noted above and will be exempt from paying annual dues.
ARTICLE V
MEETINGS
Section 1 Club meetings shall be held on the first Friday of each month. This day may change if the date falls on a holiday weekend and the decision to change the date will be made by the Executive Committee. Up to two Guests from related fields may be invited by a current member as long as they are hosted by that member. Non hosted guests cannot be accommodated.
Every Member, defined as Active and Lifetime (exemption for Founding Executive Board Members) shall be required to attend at least 50% of the called meetings in each calendar year. A member missing more than three consecutive meetings shall be notified and subject to membership review by the Executive Committee.
By Virtue of Registration of events, members grant PROST Phoenix-Scottsdale the right to list their organization’s name in promotional and marketing collateral.
Photography may be taken at meetings at which point members grant permission for PROST Phoenix-Scottsdale to use their photo for the purpose of website and social media marketing only, unless permission is not granted directly by member to a member of the Executive Committee in writing.
Section 2 All reservations and payment must be received by noon the Monday prior to the Friday meeting. Cancellations received within seven days prior to the meeting, payment will be the responsibility of the member and monies will not be refunded.
Section 3 The regular September Meeting shall be the Annual Meeting with the introduction of the new Executive Committee unless otherwise decided.
Section 4 The regular December Meeting shall be the Holiday Event and will be open to all members unless otherwise decided.
Section 5 A special meeting of the Club may be called by the Communications Director upon written request of not less than one-third of the Active Membership, or by resolution of a majority of the Executive Committee. Ten days written notice shall be given to members.
Section 6 Executive Committee shall meet at the discretion of the Executive Director, at least once a quarter but no less than twice a year. A special meeting may be called at any time by order of the majority of the Executive Committee. There must be at least four Executive Committee members present to constitute a quorum.
Section 7 Communications Director shall maintain a copy of the minutes of the Executive Committee Meetings.
Section 8 Executive Committee shall have the power to amend the bylaws at any time.
Any Club Member may, at any time, submit in writing to the Executive Committee a proposed amendment to these Bylaws. Immediately upon such approval, the amendment shall become part of the Bylaws.
APPROVED BY: EXECUTIVE COMMITTEE PROST Phoenix-Scottsdale (August 2023)