ARTICLE I
NAME
Section 1 The club shall be known at PROST Phoenix-Scottsdale
ARTICLE II
OBJECTIVES
Section 1 The objectives of the Club are: To develop friendship and goodwill and promote understanding among men and women executives in the travel and transportation industries.
Section 2 The Club shall in no case:
(a) Be used to further business interest of an individual member
(b) Impose any restrictions arising from different social standards, race religion, and politics
(c) Be used in any way as a commercial enterprise for profit.
Section 3 The Club shall be deemed a non-profit organization according to the laws of the State of Arizona and currently is not registered until further notice.
ARTICLE III
EXECUTIVE & ADVISORY COMMITTEE
Section 1 The Club shall be governed in accordance with the bylaws by the Executive Committee comprising of no less than six nor more than nine officers and members, who were confirmed in July of 2017. Board elections will be held every August there after with the exception of the Executive Director and Executive Vice Director who will both serve a two year term with only the Executive Vice Director eligible for elections every two years.
Section 2 The officers shall be: Executive Director, Vice-Executive Director, Event Director, Membership Director, Secretary, Treasurer & Finance Director, and Communications Director
Section 3 The retiring Executive Director shall serve on the Executive Committee for one year following the retiree’s term of office, retaining Executive Committee privileges.
Section 4 In the event of resignation of any board member or officer, or if a vacancy is created by other causes during the term of office, the Executive Committee shall appoint a qualified Club member to serve the unexpired term.
Section 5 There will be an Advisory Committee, comprised of all Past Executive Directors
ARTICLE IV
MEMBERSHIP
Section 1 Active Membership shall be extended only by invitation in accordance with the bylaws.
(a) Votes shall be taken from the Clubs’ membership in writing and an 85% acceptance of the returned ballots by the general membership is required.
(b) Ballots to be counted by the Membership Director and approved by the Executive Director.
(c) New Members will be considered and voted on as needed within the first twelve months. Every year after new members will be considered twice a year, or as needed, at the Executive Committee’s discretion. New members must be proposed by two active members. Proposal to be submitted in writing along with an application form and business card of the candidate.
(d) New members will provide contact information during the registration process at which point will be kept confidential within PROST Phoenix-Scottsdale.
Section 2 There will be three classes of membership: Active, Life, and Past Executive Directors
Section 3 The active membership shall be limited. A candidate shall be occupying an active position or, equivalent in one of the classifications listed below. A member’s residence as well as business responsibilities shall be within the Greater Phoenix area. The member must have a minimum of five year’s service in travel or an allied field.
1. Travel Agents, Incentive/Meeting Planners, Travel Managers not to exceed 40 in number
2. Airline & Charter Aviation not to exceed 5 in number
3. Associate (Media, Tourist Offices, Representation Firms, etc.) not to exceed 8 in number
4. Hotels Supplier not to exceed 20 in number
5. Cruise & Tour Wholesaler Supplier not to exceed 7 in number
Total Membership not to exceed 80 in number
(a) Increase in active membership. An increase or change in the number of Active Members may be made upon recommendation of the Executive Committee.
(b) Active Member Change of Employment. An active member who changes employment has the right to change categories within the organization.
(c) Should a member terminate active employment, the Executive Committee must be advised in writing to the Vice Executive Director. The name will remain on the roster for a period of six months at which time, if not employed, the name will be removed and membership cancelled. During this time, dues are to remain current. Failure to do so will result in loss of membership. At the time of re-employment, the name will have priority status on the waitlist of their respective category.
(d) A request for leave of absence, for any reason, with the exception of Termination of employment, must be submitted in writing to the Executive Committee for approval. The name will remain on the roster for a period of ninety days at which time, if the member has not returned to active status, the name will be removed and membership held on a waitlist until such time as that member becomes available. Dues are to remain current in order for member to retain active status; failure to do so means loss of membership.
Section 4 Life Membership. An Active Member who has retired from the hospitality industry and who has been an Active Member for 10-years or more may be granted Life Membership upon approval of the Executive Committee. Life Members have no voting privileges and are exempt from paying annual dues.
Section 5 Past Executive Directors shall remain active members of the Club, retaining voting privileges. They shall not count as part of the classifications noted above and will be exempt from paying annual dues.
ARTICLE V
MEETINGS
Section 1 Club meetings shall be held on the first Friday of each month. This day may change if the date falls on a holiday weekend and the decision to change the date will be made by the Executive Committee. Up to two Guests from related fields may be invited by a current member as long as they are hosted by that member. Non hosted guests cannot be accommodated.
Section 2 RSVP’s. All reservations and payment must be received by noon the Friday prior to the Friday luncheon. If the RSVP is not received by this date, the luncheon must be paid at the door at the door price (if this option is available based on attendance). Cancellations received after the Monday preceding the luncheon, whether paid for or not, payment will be the responsibility of the member and monies will not be refunded.
Section 3 The Holiday Luncheon is open to all members. Those who have attended a minimum of six (6) luncheons during the current calendar year will be invited. Members who have not attended a minimum of six (6) luncheons during the current calendar year will be invited to attend if space available at the full luncheon price.
Section 4 The regular September Meeting shall be the Annual Meeting with the introduction of the new Executive Committee unless otherwise decided.
Section 5 A special meeting of the Club may be called by the Communications Director upon written request of not less than one-third of the Active Membership, or by resolution of a majority of the Executive Committee. Ten days written notice shall be given to members.
Section 6 Executive Committee Meetings. The Executive and Advisory Committees shall meet at the discretion of the Executive Director, at least once a quarter but no less than twice a quarter. A special meeting may be called at any time by order of the majority of the Executive Committee. There must be at least four Executive Committee members present to constitute a quorum.
Section 7 Minutes. The Communications Director shall maintain a copy of the minutes of the Executive Committee Meetings and a brief report of the program presented at the General Meeting.
Section 8 Bylaws. Executive Committee shall have the power to amend the bylaws at any time.
APPROVED BY: EXECUTIVE COMMITTEE PROST Phoenix-Scottsdale (January 2019)
NAME
Section 1 The club shall be known at PROST Phoenix-Scottsdale
ARTICLE II
OBJECTIVES
Section 1 The objectives of the Club are: To develop friendship and goodwill and promote understanding among men and women executives in the travel and transportation industries.
Section 2 The Club shall in no case:
(a) Be used to further business interest of an individual member
(b) Impose any restrictions arising from different social standards, race religion, and politics
(c) Be used in any way as a commercial enterprise for profit.
Section 3 The Club shall be deemed a non-profit organization according to the laws of the State of Arizona and currently is not registered until further notice.
ARTICLE III
EXECUTIVE & ADVISORY COMMITTEE
Section 1 The Club shall be governed in accordance with the bylaws by the Executive Committee comprising of no less than six nor more than nine officers and members, who were confirmed in July of 2017. Board elections will be held every August there after with the exception of the Executive Director and Executive Vice Director who will both serve a two year term with only the Executive Vice Director eligible for elections every two years.
Section 2 The officers shall be: Executive Director, Vice-Executive Director, Event Director, Membership Director, Secretary, Treasurer & Finance Director, and Communications Director
Section 3 The retiring Executive Director shall serve on the Executive Committee for one year following the retiree’s term of office, retaining Executive Committee privileges.
Section 4 In the event of resignation of any board member or officer, or if a vacancy is created by other causes during the term of office, the Executive Committee shall appoint a qualified Club member to serve the unexpired term.
Section 5 There will be an Advisory Committee, comprised of all Past Executive Directors
ARTICLE IV
MEMBERSHIP
Section 1 Active Membership shall be extended only by invitation in accordance with the bylaws.
(a) Votes shall be taken from the Clubs’ membership in writing and an 85% acceptance of the returned ballots by the general membership is required.
(b) Ballots to be counted by the Membership Director and approved by the Executive Director.
(c) New Members will be considered and voted on as needed within the first twelve months. Every year after new members will be considered twice a year, or as needed, at the Executive Committee’s discretion. New members must be proposed by two active members. Proposal to be submitted in writing along with an application form and business card of the candidate.
(d) New members will provide contact information during the registration process at which point will be kept confidential within PROST Phoenix-Scottsdale.
Section 2 There will be three classes of membership: Active, Life, and Past Executive Directors
Section 3 The active membership shall be limited. A candidate shall be occupying an active position or, equivalent in one of the classifications listed below. A member’s residence as well as business responsibilities shall be within the Greater Phoenix area. The member must have a minimum of five year’s service in travel or an allied field.
1. Travel Agents, Incentive/Meeting Planners, Travel Managers not to exceed 40 in number
2. Airline & Charter Aviation not to exceed 5 in number
3. Associate (Media, Tourist Offices, Representation Firms, etc.) not to exceed 8 in number
4. Hotels Supplier not to exceed 20 in number
5. Cruise & Tour Wholesaler Supplier not to exceed 7 in number
Total Membership not to exceed 80 in number
(a) Increase in active membership. An increase or change in the number of Active Members may be made upon recommendation of the Executive Committee.
(b) Active Member Change of Employment. An active member who changes employment has the right to change categories within the organization.
(c) Should a member terminate active employment, the Executive Committee must be advised in writing to the Vice Executive Director. The name will remain on the roster for a period of six months at which time, if not employed, the name will be removed and membership cancelled. During this time, dues are to remain current. Failure to do so will result in loss of membership. At the time of re-employment, the name will have priority status on the waitlist of their respective category.
(d) A request for leave of absence, for any reason, with the exception of Termination of employment, must be submitted in writing to the Executive Committee for approval. The name will remain on the roster for a period of ninety days at which time, if the member has not returned to active status, the name will be removed and membership held on a waitlist until such time as that member becomes available. Dues are to remain current in order for member to retain active status; failure to do so means loss of membership.
Section 4 Life Membership. An Active Member who has retired from the hospitality industry and who has been an Active Member for 10-years or more may be granted Life Membership upon approval of the Executive Committee. Life Members have no voting privileges and are exempt from paying annual dues.
Section 5 Past Executive Directors shall remain active members of the Club, retaining voting privileges. They shall not count as part of the classifications noted above and will be exempt from paying annual dues.
ARTICLE V
MEETINGS
Section 1 Club meetings shall be held on the first Friday of each month. This day may change if the date falls on a holiday weekend and the decision to change the date will be made by the Executive Committee. Up to two Guests from related fields may be invited by a current member as long as they are hosted by that member. Non hosted guests cannot be accommodated.
- Every Member (defined as Active, Life and Past Executive Directors) shall be required to attend at least 50% of the called meetings in each calendar year. A member missing more than three consecutive meetings shall be notified and subject to membership review by the Executive Committee.
- By Virtue of Registration of events, members grant PROST Phoenix-Scottsdale the right to list their organization’s name in promotional and marketing collateral.
- Photography may be taken at meetings at which point members grant permission for PROST Phoenix-Scottsdale to use their photo for the purpose of website and social media marketing only, unless permission is not granted directly by member to a member of the Executive Committee in writing.
Section 2 RSVP’s. All reservations and payment must be received by noon the Friday prior to the Friday luncheon. If the RSVP is not received by this date, the luncheon must be paid at the door at the door price (if this option is available based on attendance). Cancellations received after the Monday preceding the luncheon, whether paid for or not, payment will be the responsibility of the member and monies will not be refunded.
Section 3 The Holiday Luncheon is open to all members. Those who have attended a minimum of six (6) luncheons during the current calendar year will be invited. Members who have not attended a minimum of six (6) luncheons during the current calendar year will be invited to attend if space available at the full luncheon price.
Section 4 The regular September Meeting shall be the Annual Meeting with the introduction of the new Executive Committee unless otherwise decided.
Section 5 A special meeting of the Club may be called by the Communications Director upon written request of not less than one-third of the Active Membership, or by resolution of a majority of the Executive Committee. Ten days written notice shall be given to members.
Section 6 Executive Committee Meetings. The Executive and Advisory Committees shall meet at the discretion of the Executive Director, at least once a quarter but no less than twice a quarter. A special meeting may be called at any time by order of the majority of the Executive Committee. There must be at least four Executive Committee members present to constitute a quorum.
Section 7 Minutes. The Communications Director shall maintain a copy of the minutes of the Executive Committee Meetings and a brief report of the program presented at the General Meeting.
Section 8 Bylaws. Executive Committee shall have the power to amend the bylaws at any time.
- Any Club Member may, at any time, submit in writing to the Executive Committee a proposed amendment to these Bylaws. Immediately upon such approval, the amendment shall become part of the Bylaws.
APPROVED BY: EXECUTIVE COMMITTEE PROST Phoenix-Scottsdale (January 2019)